ChatGPT Meeting Notes Prompt: Turn Any Meeting Into Clear Minutes

Short answer: paste your rough notes or a transcript into a new chat, then ask for named sections (decisions, action items with an owner and due date, open questions). Add one rule: "Only use what's in the notes. If an owner or date isn't stated, write 'not stated'." That one line stops the AI filling gaps with things nobody said.

Can ChatGPT take meeting notes?

It can turn notes or a transcript into tidy minutes, and you can upload a document version of a transcript instead of pasting it (OpenAI). Teams, Zoom and Google Meet can all produce transcripts, depending on your organisation's settings. If you record or transcribe other people, make sure everyone agrees first (OpenAI).

What's the best prompt for meeting minutes?

Put the prompt first and paste the notes underneath.

Turn the meeting notes below into minutes.
Sections: Attendees, Summary (three sentences), Decisions, Action items (task, owner, due date), Open questions.
Only use what's in the notes. If an owner or date isn't stated, write "not stated". Do not invent names, numbers or dates.
UK spelling. Keep each line under 20 words.
[paste notes]

This follows the same pattern OpenAI uses in its own work examples: say what the notes are, then name the categories you want back (OpenAI Academy).

How do I get just the action items?

List every action someone agreed to in these notes as a table: Task | Owner | Due date.
Leave out ideas that were suggested but not agreed. Write "not stated" for missing owners or dates.

Anything marked "not stated" is worth chasing. It's usually a job nobody actually took on.

Can it write the follow-up email too?

Yes, in the same chat:

Now write a short follow-up email to everyone who attended. Thank them, list the decisions and each person's actions with dates, and ask them to reply if anything is wrong. Friendly but professional, under 150 words.

Emails are one of the most common things people use ChatGPT for at work. Writing made up about 40% of work-related messages in OpenAI's study of how people use it (NBER).

How do I stop it making things up?

• Keep the "only use what's in the notes" rule. It's the most important line.
• Use one chat per meeting so details from another meeting don't creep in.
• Check names, numbers and dates against your notes before sending. OpenAI's own advice is to keep a human in the loop and double-check critical facts (OpenAI).

Is it safe to paste meeting notes into ChatGPT?

Only if your employer allows it. OpenAI says your company's rules come first, so check your organisation's AI policy, use the work account it provides if there is one, and leave out confidential or personal details you aren't allowed to share (OpenAI). On personal ChatGPT accounts, chats may be used to improve models unless you turn that off in Data controls (OpenAI).

Does this work in Gemini, Claude or Copilot?

Yes. These prompts are plain instructions, so they work in any AI assistant. The wording doesn't need to change.

How do I avoid pasting the prompt every time?

Turn it into a skill: a saved set of instructions with your sections, your team's names and your house style built in. MakeASkill asks a few quick questions and writes it for you, free, for whichever AI you use. Make my meeting notes skill