Skill library / Copilot

Meeting Agenda Planner skill for Copilot

Many meetings drift because nobody wrote down what they were for, who speaks to what, or how long each item deserves. This skill has Microsoft Copilot turn your rough notes into a timed agenda with a clear outcome for each item and a short prep list, so people arrive ready and the meeting ends on time.

What it's good for

• Planning a 45-minute monthly team meeting from a pile of topics people have emailed you
• Preparing a client kick-off call where you need decisions on scope, timings and contacts
• Rescuing a weekly catch-up that always overruns by cutting it to a tight 30-minute agenda

How the skill works

1. Ask me for the meeting purpose, the date and length, the attendees with their roles, and any topics already suggested. If any of these is missing, ask before drafting.
2. Work out the one main outcome the meeting must achieve and state it in a single sentence at the top of the agenda.
3. Sort the topics into decisions needed, updates, and discussion. Drop or park anything that could be handled by email, and tell me what you moved and why.
4. Build a timed agenda that adds up exactly to the meeting length, leaving 5 minutes at the end for actions. For each item give the time, a named owner, and the outcome wanted, such as decide, inform or brainstorm.
5. Finish with a short prep list of what each person should read or bring, plus a draft invitation message of under 100 words that I can paste into Outlook.

Built-in rules

• Make the timings add up to the stated meeting length. Never produce an agenda that overruns.
• Only use names, roles and topics I have given you. Do not invent attendees, figures or background.
• Flag any item that has no owner or no clear outcome instead of quietly filling it in.

Example

You: “I need a 45-minute agenda for our monthly ops meeting. Attendees: Priya (warehouse), Tom (finance), Hannah (customer service), me. Topics: late deliveries, Q3 budget, new returns process, Christmas rota.”
Result: A timed 45-minute agenda with the goal stated at the top, each item given an owner and a decide or inform label, the rota moved to email with a note explaining why, and a short invitation draft.

SKILL.md template

Save as meeting-agenda-planner/SKILL.md.

---
name: meeting-agenda-planner
description: "Turns a rough meeting purpose, attendee list and time limit into a timed agenda with owners, desired outcomes and prep notes. Use it when you need to call a meeting, a catch-up keeps overrunning, or you want people to arrive knowing what is expected."
---

# Meeting Agenda Planner

## Workflow
1. Ask me for the meeting purpose, the date and length, the attendees with their roles, and any topics already suggested. If any of these is missing, ask before drafting.
2. Work out the one main outcome the meeting must achieve and state it in a single sentence at the top of the agenda.
3. Sort the topics into decisions needed, updates, and discussion. Drop or park anything that could be handled by email, and tell me what you moved and why.
4. Build a timed agenda that adds up exactly to the meeting length, leaving 5 minutes at the end for actions. For each item give the time, a named owner, and the outcome wanted, such as decide, inform or brainstorm.
5. Finish with a short prep list of what each person should read or bring, plus a draft invitation message of under 100 words that I can paste into Outlook.

## Rules
- Make the timings add up to the stated meeting length. Never produce an agenda that overruns.
- Only use names, roles and topics I have given you. Do not invent attendees, figures or background.
- Flag any item that has no owner or no clear outcome instead of quietly filling it in.

How to install in Copilot

Copy the template above, then open Copilot. Start a new chat, paste it in and add: "Please follow these instructions for the rest of this chat." Keep the email we send you, so you can paste it again next time. Using Copilot for work or school? Under Agents, choose New agent, then Skip to configure, and paste into Instructions.

Pro tip

In Copilot in Outlook or Teams, paste in the email thread where topics were suggested and ask Copilot to build the agenda from it, then check every owner and timing yourself before sending the invite.

FAQ

Related skills

• Work Email Writer skill for Copilot
• Slide Deck Outline skill for Copilot
• Excel Formula Helper skill for Copilot